Chapter 2
ADMINISTRATION*
Art. I. In General, §§ 2-1--2-20
Art. II. City Council, §§ 2-21--2-40
Art. III. Boards, Committees and Commissions, §§ 2-41--2-145
Div. 1. Generally, §§ 2-41--2-55
Div. 2. Board of Health, §§ 2-56--2-70
Div. 3. Cemetery Trustees, §§ 2-71--2-85
Div. 4. Housing Authority, §§ 2-86--2-100
Div. 5. Industrial Development and Park Authority, §§ 2-101--2-125
Div. 6. Recreation and Parks Commission, §§ 2-126--2-135
Div. 7. Board of Assessors, §§ 2-136--2-145
Art. IV. Ordinances, §§ 2-146--2-165
Art. V. Finance, §§ 2-166--2-195
Div. 1. Generally, §§ 2-166--2-180
Div. 2. Public School Scholarship Trust Fund, §§ 2-181--2-185
Div. 3. Berlin Trust Fund, §§ 2-186--2-195
Art. VI. Administrative Code, §§ 2-196--2-433
Div. 1. Generally, §§ 2-196--2-215
Div. 2. Departments and Divisions, §§ 2-216--2-433
Subdiv. A. Generally, §§ 2-216--2-235
Subdiv. B. Administrative Department, §§ 2-236--2-265
Assessing Division, §§ 2-247--2-249
Code Enforcement Division § 2-250
Legal Division, §§ 2-251--2-252
Treasury Division, §§ 2-253--2-255
Subdiv. C. City Clerk and Records Department, §§ 2-266--2-270
Subdiv. D. Finance Department, §§ 2-271--2-300
Tax Collection Division, §§ 2-281--2-282
Subdiv. E. Fire Department, §§ 2-301--2-310
Subdiv. F. Planning Department, §§ 2-311--2-320
Subdiv. G. Community Services Department, §§ 2-321--2-365
Emergency Management Division, §§ 2-331--2-340
Health Division, §§ 2-341--2-345
Library Division, §§ 2-346--2-350
Recreation and Parks Division, §§ 2-351--2-360
Welfare Division, §§ 2-361--2-365
Subdiv. H Pollution Control Department, §§ 2-366--2-370
Subdiv. I. Public Works Department, §§ 2-371--2-425
Engineering Division, § 2-372
Division of Highways and Bridges, § 2-373
Division of Refuse Collection and Disposal, § 2-374
Division of Cemeteries, § 2-375
Central Garage and Stores Division, § 2-376
Division of Sewer Collection, § 2-377
Div. 3. Procurement, §§ 2-426--2-433
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* Cross References: Animals, Ch. 3; elections, Ch. 5; health, Ch. 7; license and regulations of occupations and businesses, Ch. 9; personnel, pensions and retirement, Ch. 11; solid waste, Ch. 12; utilities, Ch. 16.
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ARTICLE I. IN GENERAL
Sec. 2-1. City seal.
The seal of the City shall be circular in form.
(Code 1977, § 5:101)
Sec. 2-2. Exclusive use of property.
No personal property or equipment of any nature or description, owned by the City or any of the departments thereof, shall be loaned for work not strictly carried on by the City or its departments; provided, however, that the City Council may vote, in its discretion, to loan equipment belonging to the City.
(Code 1977, § 5:501)
Sec. 2-3. Conflict of interest.
No municipal officer, employee or agent shall solicit or accept any gratuity, favor or anything of monetary value from any contractor or potential contractor with the City relative to the procurement of any supplies, equipment, construction and/or other services with municipal, state and/or federal grant funds; and the offering and/or giving of any such matter of monetary value by such a contractor or their agents to any municipal officer, employee or agent is hereby prohibited. In addition to any penalties which may be provided by law, any municipal officer, employee or agent who violates any provision of this section shall be subject to appropriate disciplinary action; including, in the case of an officer, removal from office; in the case of an employee, suspension or discharge from employment; and, in the
case of an agent, termination of such agency. (Ord. No. 14, 7-17-78)
Cross References: City Council, § 2-21 et seq.; boards, committees and commissions, § 2-41 et seq.; departments, § 2-216 et seq.
Sec. 2-4. Indemnification for Damages
A city, town, county, village district or precinct, school district, charter school, school administrative unit or any other municipal corporation or political subdivision may by a vote of the governing body indemnify and save harmless for loss or damage occurring after said vote any person employed by it and any member or officer of its governing board, administrative staff or agencies including but not limited to selectmen, school board members, charter school trustees, city councilors and aldermen, town and city managers, regional planning commissioners, and superintendents of schools from personal financial loss and expense including reasonable legal fees and costs, if any, arising out of any claim, demand, suit, or judgment by reason of negligence or other act resulting in accidental injury to a person
or accidental damage or destruction of property if the indemnified person at the time of the accident resulting in the injury, damage, or destruction was acting in the scope of employment or office.
(Ord. of 03/15/04)
Secs. 2-5--2-20. Reserved.
ARTICLE II. CITY COUNCIL*
Sec. 2-21. Meetings, salaries of council persons, mayor.
(a) The City Council shall meet in regular session on the first and third Mondays of each month unless a majority of the City Council votes to do otherwise. The mayor or a majority of the City Council may call for special meetings in addition to the regular meetings when needed.
(b) Members of the City Council shall receive a maximum annual salary of seven hundred dollars ($700.00) based upon their attendance at the regular and duly called special meetings of the City Council, unless the Charter shall be amended to provide otherwise. Members of the City Council shall be paid monthly, receiving thirty-five dollars ($35.00) for attendance at each regular and duly called special meeting up to the maximum annual salary of seven hundred dollars ($700.00).
(c) The mayor shall receive a monthly salary of two hundred fifty dollars ($250.00); that is, three thousand dollars ($3,000.00) annually, unless the charter shall be amended to provide otherwise, and such salary shall be in full for services of every kind rendered. (Code 1977, § 2:117; Ord. of 10-5-87)
Secs. 2-22--2-40. Reserved.
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* Charter References: Governing body, §§ 3, 4; elections, §§ 8, 11--13; compensation, § 14; powers and duties of mayor, § 14a.
Cross References: Conflict of interest, § 2-3; ordinance adoption procedure, § 2-146 et seq.; standing committee on accounts and claims created, § 2-167; elections, Ch. 5; personnel, pensions and retirement, Ch. 11.
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ARTICLE III. BOARDS, COMMITTEES AND COMMISSIONS*
DIVISION 1. GENERALLY
Sec. 2-41. Establishment.
There shall be established the following boards and commissions in the City as required by the laws of the state, the Charter, and by City Ordinances. Appointments to these boards and commissions shall be made by the mayor and approved by the City Council.
(1) Berlin Housing Authority
(2) Cemetery Trustees
(3) Board of Health
(4) Recreation and Parks Commission
(5) Board of Assessors
(Code 1977, § 3:301.1; Ord. of 1-20-97; Ord. of 11-17-97)
Cross References: Health, Ch. 7; housing, Ch. 8; streets, sidewalks and other public places, Ch. 13; parks and recreation, § 13-81 et seq.
Sec. 2-42. Advisory bodies; annual meetings; chairman.
All boards and commissions shall serve in an advisory capacity only unless otherwise empowered by state statute, Charter or City Ordinance. Each board and commission shall meet annually when new appointments are made and elect a chairman. (Code 1977, § 3:301.2)
Sec. 2-43. Appointment, term of members.
All appointments to boards and commissions shall serve for the term appointed and until a successor shall have been appointed and qualified. Appointments for unexpired terms shall be for the remainder of that term and until a successor has been appointed and qualified. Conditions for removal of any board or commission member shall be as defined by statute, ordinance or the administrative code. (Code 1977, § 3:301.3)
Sec. 2-44. Qualification of appointees.
All appointees shall be residents of the City unless otherwise stated.
(Code 1977, § 3:301.4; Ord. of 3-16-98(1))
Secs. 2-45--2-55. Reserved.
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* Charter References: Members of commissions and boards shall be appointed by the mayor and approved, § 14a.
Cross References: Conflict of interest, § 2-3; housing board of appeals, § 8-36 et seq.; planning board, § 17-46 et seq.; board of adjustment, § 17-71 et seq.
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DIVISION 2. BOARD OF HEALTH*
Sec. 2-56. Composition.
The board of health shall consist of three (3) members, one of which shall be a physician, appointed by the mayor and approved by the City Council.
(Code 1977, § 3:305.1)
Sec. 2-57. Term, compensation.
Appointments to the board of health shall be made for a term of three (3) years and each member shall receive for compensation the sum of fifty dollars ($50.00) per year.
(Code 1977, § 3:305.2)
Sec. 2-58. Powers, duties.
The board of health shall perform the following functions, assisted by its executive secretary the Community Services Director:
(1) The board of health may make such rules and regulations as authorized by the laws of the state, the Charter, City Ordinances and the administrative code, for the prevention and removal of nuisances, for the control and restriction of infectious and contagious diseases, and such other regulations relating to the public health, as, in its judgment, the health and safety of the people may require, which shall take effect when approved by the City Council.
(2) The board of health shall meet at such times and places as it may deem necessary, for consideration of matters relating to the public health. They shall investigate, inquire into and advise in all cases referred to them for such purpose by the Community Services Director.
(3) A record shall also be kept by the Community Services Director of all complaints made to him/her or to the board, of all orders issued, notices served, and nuisances abated. All the records shall be kept on file in the health division office.
(Code 1977, § 3:305.3; Ord. of 5-6-96(1))
Secs. 2-59--2-70. Reserved.
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* Cross References: Health, Ch. 7.
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DIVISION 3. CEMETERY TRUSTEES*
Sec. 2-71. Composition.
The cemetery trustees shall consist of three (3) members appointed by the mayor and approved by the City Council.
(Code 1977, § 3:303.1)
Sec. 2-72. Term, compensation.
Appointments to the cemetery trustees shall be made for a term of three (3) years and each member shall receive for compensation the sum of fifty dollars ($50.00) per year.
(Code 1977, § 3:303.2; Ord. of 8-3-98(1))
Sec. 2-73. Function.
The function of the cemetery trustees shall be as defined in state law and as may be directed by City Ordinances.
(Code 1977, § 3:303.3; Ord. of 8-3-98(1))
Secs. 2-74--2-85. Reserved.
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* Cross References: Streets, sidewalks and other public places, Ch. 13.
State Law References: Board of trustees, RSA 31:22; cemeteries, RSA 289:1 et seq.
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DIVISION 4. HOUSING AUTHORITY*
Sec. 2-86. Composition.
The housing authority shall consist of five (5) members appointed by the mayor and approved by the City Council and is created by RSA 203:1 et seq., qualifying as a supplementary public corporation.
(Code 1977, § 3:302.1)
Sec. 2-87. Terms, compensation.
Members appointed to the housing authority shall be appointed for terms of five (5) years and shall serve without compensation.
(Code 1977, § 3:302.3)
Sec. 2-88. Functions, duties.
The functions and duties of the housing authority shall be as provided in RSA 203:1 et seq.
(Code 1977, § 3:302.2)
Secs. 2-89--2-100. Reserved.
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* Cross References: Housing, Ch. 8.
State Law References: Housing authorities’ law, RSA 203:1 et seq.
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DIVISION 5. INDUSTRIAL DEVELOPMENT AND PARK AUTHORITY*
Sec. 2-101. Acquisition, development and disposal of industrial land and facilities--Declaration of need and purpose.
It is hereby declared that there is a need for the development of industrial, manufacturing and warehouse facilities within the City in order to alleviate and prevent unemployment; to insure the continued growth and prosperity of the City; and, to promote the general welfare of all its citizens. It is the purpose of this article to foster and encourage the development of industrial facilities within the City by adopting the provisions of RSA 162-G, and by re-establishing the Berlin Industrial Development and Park Authority, hereinafter called the authority, under RSA 162-G and empowering the authority with all of the powers authorized by RSA 162-G. It is the further purpose of this article to encourage industrial development by transferring title to certain industrial facilities owned by the City to the
authority as authorized by RSA 162-G. It is hereby declared and determined that it is more appropriate for the City to proceed with industrial development under RSA 162-G than under either RSA 162-A or RSA 162-E.
(Code 1977, § 5:901)
Sec. 2-102. Same--Adopting provisions of RSA 162-G: 4.
As authorized by RSA 162-G: 1, the City does hereby adopt the provisions of RSA 162-G: 4 which empowers the municipalities of New Hampshire to:
(1) Engage in projects and acquire, own and dispose of industrial facilities;
(2) Issue bonds to pay project costs or to reimburse a tenant for payments for project costs made before or after the bonds are issued or to refund bonds previously issued;
(3) Lease industrial facilities as owner or lessor;
(4) Mortgage, pledge or assign as security for bonds through use of a trust indenture or otherwise any interest which the municipality may have in an industrial facility as owner and lessor;
(5) Lease or sell an industrial facility to another person in whole or in part in the event of a default by a tenant;
(6) Make contracts or take other action which is necessary or desirable in connection with the exercise of the above powers. (Code 1977, § 5:902.6)
Sec. 2-103. Re-establishment of authority.
RSA 162-G:15-a authorizes cities to establish industrial development authorities that may exercise the powers and duties related to findings and approvals of the governing body and the obligations of the governmental unit; therefore the Berlin Industrial Development and Park Authority is hereby re-established under the provisions of RSA 162-G and granted all industrial development powers, duties and responsibilities set forth in RSA 162-G in accordance with the provisions of RSA 162-G and the other sections of this division.
(Code 1977, § 5:903)
Sec. 2-104. Composition.
The authority shall consist of a board of directors of not less than nine (9) nor more than fifteen (15) members appointed for three-year terms. A majority of the members shall reside within the boundaries of the City.
(Code 1977, § 5:903.1; Ord. No. 9, § 300:1, 6-19-78; Ord. of 10-20-97(1); Ord. of 8-3-98(2); Ord. of 6-21-99)
Sec. 2-105. Alternate membership.
The authority shall include three (3) alternate members of the board of directors, appointed for three (3) years. Alternate members shall not have official voting status unless designated by the chairman of the authority to replace an absent member. When an alternate member is so designated, he/she shall have full voting power for the duration of the meeting or until the absent member appears at the meeting. If any of the twelve (12) members are absent, the chairman shall be obligated to designate present alternate members as replacements. Alternate members shall reside within the boundaries of the City. (Ord. No. 9, 6-19-78)
Sec. 2-106. Appointment.
The board of directors’ members of the authority shall be appointed by the mayor, subject to the confirmation of the City Council. The terms of the initial members of the board so established shall be staggered so that one-third of the members shall be appointed each year. (Code 1977, § 5:903.2)
Sec. 2-107. Ex-officio members.
The City Council may appoint any City officers that it so designates as ex-officio members of the authority.
(Code 1977, § 5:903.3)
Sec. 2-108. Quorum for action.
All actions of the authority shall be authorized by resolutions of the board passed on the affirmative vote of at least a majority of the board of directors’ members present and voting. (Code 1977, § 5:903.4)
Sec. 2-109. Bylaws.
The authority shall enact bylaws to govern all other aspects of its operation and actions.
(Code 1977, § 5:903.5)
Sec. 2-110. Receipts.
Receipts from all lease agreements with the City existent at the time of deed transfer and any future receipts from the lease or any future leases or sales shall become income of the authority, effective upon the date of each transfer. (Code 1977, § 5:904.2)
Sec. 2-111. Disposition of industrial facilities.
No industrial facility owned by the industrial development and park authority shall be disposed of without the approval of the City Council as expressed by the vote of the majority of its duly-elected members at a regular or special meeting. (Code 1977, § 5:904.3)
Sec. 2-112. Liabilities.
The authority shall assume all liabilities of the transferred properties at and after the time of transfer including, but not limited to, maintenance, insurance, bonds or notes, etc. (Code 1977, § 5:904.4)
Secs. 2-113--2-125. Reserved.
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* Related law reference--Bonded industrial parks and industrial facilities, Part I, Subpart B, division 6.
State Law References: Acquisition, development and disposal of industrial land and facilities, RSA 162-G.
DIVISION 6. RECREATION AND PARKS COMMISSION*
Sec. 2-126. Composition.
The recreation and parks commission shall consist of three (3) members appointed by the mayor and approved by the City Council. (Code 1977, § 3:306.1)
Sec. 2-127. Term, compensation.
Appointments to the recreation and parks commission shall be made for a term of three (3) years and each member shall serve with compensation in the amount of one hundred dollars ($100.00) per year except that the commission chairman shall receive one hundred fifty dollars ($150.00) per year.
(Code 1977, § 3:306.2)
Sec. 2-128. Powers, functions generally.
The recreation and parks commission shall have all the powers and functions in accordance with the Charter, City Ordinances and all other laws pertaining thereto of the state which has established the commission.
(Code 1977, § 3:306.3)
Sec. 2-129. Related functions; advisory authority.
The board shall perform other related functions as required by the City Manager and shall serve as an advisory board to the Community Services Director and shall aid and assist in the formulation of present and future plans and programs for the improvement of an approved recreational program and its related facilities to include the expansion and improvements of the present City lands used for recreational purposes.
(Code 1977, § 3:306.4)
Secs. 2-130--2-135. Reserved.
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* Related law reference--Recreation areas in Milan, Part I, Subpart B, division 7.
Cross References: Parks and recreation, § 13-81 et seq.
State Law References: Recreation areas in Milan, Laws of 1937, Ch. 261.
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DIVISION 7. BOARD OF ASSESSORS*
Sec. 2-136. Composition.
The board of assessors shall consist of three (3) members appointed by the mayor and approved by the City Council.
Sec. 2-137. Terms. Compensation.
Appointments to the board of assessors shall be made for a term of three (3) years and each member shall receive for compensation the sum of fifty dollars ($50.00) per year.
Sec. 2-138. Functions.
The functions and duties of the board of assessors shall be as provided in RSA 48:12 et seq.
(Code 1977, § 3:202.1; Ord. of 01-16-06)
Secs. 2-139--2-145. Reserved.
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* State Law References: Board of assessors, RSA 48:12 et seq.
Editors Note: An ordinance adopted November 17, 1997, repealed an ordinance adopted January 20, 1997 which added §§ 2-136--2-140. Formerly, such sections pertained to water works commission.
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ARTICLE IV. ORDINANCES*
Sec. 2-146. Enacting style.
The enacting style which shall be but once recited in each ordinance shall be: "Be it ordained by the City Council of the City of Berlin as follows:"
(Code 1977, § 1:101)
Sec. 2-147. Ordinance book.
All ordinances which shall be passed by the City Council shall be endorsed and recorded by the City Clerk in the order in which they shall be passed in a book to be kept for that purpose, entitled Record of Ordinances of the City of Berlin, which book shall be preserved in the office of the City Clerk, subject to the inspection of the citizens of the City.
(Code 1977, § 1:102)
Sec. 2-148. Publication.
All ordinances of the City Council shall be published in one (1) or more newspapers printed and published in the City as the City Council shall from time to time designate.
(Code 1977, § 1:103)
Sec. 2-149. Copies.
It shall be the duty of the City Clerk to provide copies of the ordinances adopted by the City Council for the mayor, the City Manager and the City attorney.
(Code 1977, § 1:104)
Secs. 2-150--2-165. Reserved.
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* Cross References: City Council, § 2-21 et seq.
State Law References: Authority to enact ordinances, RSA 47:17; publication, RSA 47:18 and RSA 49;18; penalties, RSA 47:19; enactment procedure, RSA 49-A:21, 49-A:53, 49-A:90; ordinance power limited, RSA 49-B:8.
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ARTICLE V. FINANCE*
DIVISION 1. GENERALLY
Sec. 2-166. Fiscal year.
The fiscal, budget and accounting year of the municipality shall begin on July first of each year and end on June thirtieth of the following year.
(Code 1977, § 5:201)
State Law References: Fiscal year may be fixed by ordinance, RSA 49-A:27.
Sec. 2-167. Committee on accounts and claims of the City Council.
There shall be appointed by the mayor during January, subsequent to each election, a standing committee on accounts and claims to consist of four (4) members of the City Council (one (1) from each ward) in addition to the mayor who shall act as chairman. This committee shall meet at least once each month and carefully examine and audit all claims and accounts against the City which shall be laid before them, approve them as provided in the following sections and shall allow and pass them if found to be correct and justly due. The committee may designate one (1) member to make an examination and audit and report to the committee the findings and recommendations for the appropriate action.
(Code 1977, § 1:201; Ord. of 3-5-9(1))
Cross References: City Council, § 2-21 et seq.
Sec. 2-168. Vouchers.
All vouchers shall be received, pre-audited and summarized by the Finance Director.
(Code 1977, § 1:203)
Sec. 2-169. Record of expenditures.
A record of all expenditures shall be presented to the standing committee on accounts and claims for approval showing amount paid, to whom paid, and fund or appropriation charged.
(Code 1977, § 1:204)
Sec. 2-170. Approval of accounts.
All accounts shall be vouchered and approved by the department/division head where appropriate two (2) members of the board or commissions, committee on accounts and claims or authorized agent.
(Code 1977, § 1:202)
Sec. 2-171. Approval of expenditures.
No money shall be drawn out of the City treasury except upon the written order of the City Clerk as approved by the mayor and City Council addressed to the City treasurer. Expenditures may be approved by the City Manager and/or City Comptroller in cases of emergency or necessary expenditures where early releases are needed which shall be approved at the next City Council meeting. (Code 1977, § 1:205)
Sec. 2-172. Payment of appropriated items--Prior action not required.
Any sum of money appropriated for the payment of principal or interest due on any note or other security of the City, or for federal, state, or county taxes may be drawn from the treasury for the purpose for which it was appropriated, without any action on the part of the committee on accounts and claims. (Code 1977, § 1:206)
Sec. 2-173. Same--Report to committee.
Whenever any money shall be drawn from the City treasury for the purpose specified in the preceding section it shall be reported to the committee on accounts and claims at their next meeting.
(Code 1977, § 1:207)
Sec. 2-174. Turning over City funds to treasurer.
All City officers who shall in their official capacity receive any money on behalf of the City shall pay the comptroller/collector the amount in hand weekly or more often if required by the comptroller/collector. All other persons who shall at any time have money in their hands belonging to the City shall forthwith pay the same to the Finance Director. All funds paid to the comptroller/collector shall be deposited into the City’s general operating bank account. (Code 1977, § 1:208; Ord. of 3-5-90(1); Ord. of 01-16-06)
Sec. 2-175. Account, register of receipts and payments.
(a) The City treasurer shall have custody of all moneys belonging to the City. He/she shall not pay any money except as prescribed in sections 2-171 and 2-172.
(b) The accounting and recordkeeping of the City's finance records shall be administered by the Finance Director. He/she shall when required, but at least quarterly, present to the City Manager and the mayor and City Council a statement of the condition of the treasury and of all moneys received and paid on City accounts.
(c) Whenever the City Council authorizes the borrowing of money on the credit of the City, the Finance Director, after consultation with the City treasurer, shall process the application for borrowing of money, and all notes, bonds or certificates of indebtedness given therefore shall be countersigned by the City Clerk. All such notes, bonds or certificates shall be kept on file in the office of the Finance Director. Such registers shall describe the notes, bonds or certificates by numbers, dates and amounts, the name of the payee, where payable, and the rate of interest.
(Code 1977, § 1:209; Ord. of 3-5-90(1); Ord. of 01-16-06)
Sec. 2-176. Transfer of funds.
The City Council, upon recommendation of the City Manager, is hereby authorized to transfer from any unexpended balance of appropriation so much thereof as shall be required to supply such deficiencies as have been created by the necessary overdrawing of the other appropriations of the same financial year.
(Code 1977, § 1:210)
Secs. 2-177--2-180. Reserved.
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* Cross References: Finance department created, § 2-291 et seq.; tax collection department, § 2-376 et seq.; treasury department, § 2-386 et seq.; purchasing procedure, § 2-426 et seq.; personnel, pensions and retirement, Ch. 11.
State Law References: Municipal budget law, RSA 32; municipal finance act, RSA 33; revenue administration, RSA 21-J; home rule, municipal charter, RSA 49-B; fines, costs and discharges, RSA 618.
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DIVISION 2. PUBLIC SCHOOL SCHOLARSHIP TRUST FUND
Sec. 2-181. Established; purpose; donations; trustees.
(a) The City of Berlin Public School Scholarship Trust Fund is hereby established.
(b) This expendable trust fund is established in accordance with RSA 31:19a and will be used for the purposes of promoting and supporting the granting of scholarships to seniors who have demonstrated talent and interest in music and who meet the Terrance Sullivan Award criteria.
(c) The City Council hereby accepts the full bequeath of the late Norman H. Miles to the Berlin Public Schools and authorizes the entire sum bequeathed, twenty thousand dollars ($20,000.00), be deposited in the City of Berlin Public School Scholarship Trust Fund. This trust may also accept future donations.
(d) In accordance with state law, the following people shall be appointed as trustees to the City of Berlin Public School Scholarship Trust Fund and shall serve until replaced by the nomination and approval of the board of education of the City public school SAU except the member of council who shall serve for his/her regular term of office:
(1) Superintendent of schools.
(2) High school guidance counselor.
(3) City treasurer.
(4) High school principal.
(5) Senior class advisor.
(6) One (1) member of the City Council as approved by the council.
(e) The trustees shall have the full authority to expend the funds of the trust which shall be accounted for in the City's fund ledger and all expenditures approved through the City's voucher payment process, subject to the City's annual auditing report.
(f) The trustees shall also comply with all laws pertaining to investments, reports and audits and other trust fund related statutes.
(Ord. of 11-18-96(1); Ord. of 01-16-06)
Secs. 2-182--2-185. Reserved.
DIVISION 3. BERLIN TRUST FUND
Sec. 2-186. Established; purpose; donation; trustees.
(a) The Berlin Trust Fund is hereby established.
(b) This expendable trust fund is established in accordance with RSA 31:19a and will be used for the purposes of encouraging the ongoing investment in the employees of the City's government and to nurture those ideas that will help to improve both the structure that delivers those services and the services that local government is committed to.
(c) The City Council hereby accepts the full donation of Mitchell A. Berkowitz and Isaacson Structural Steel Inc. and authorizes the entire sum donated, two thousand dollars ($2,000.00) be deposited in the Berlin Trust Fund. This trust may also accept future donations.
(d) In accordance with state law, the following positions shall be appointed as trustees to the Berlin Trust Fund and shall serve until replaced by the nomination of the mayor with approval of said City Council:
Community Services Director
Assessing office supervisor
Finance Director
City treasurer
Administrative assistant to the City Manager
Two employees chosen by the employees, regardless of union affiliation
(e) The trustees shall have the full authority to expend the funds of said trust which shall be accounted for in the City's fund ledger and all expenditures approved through the City's voucher payment process.
(f) The trustees shall also comply with all laws pertaining to investments, reports and audits and other trust fund related statutes.
(Ord. of 4-20-98; Ord. of 01-16-06)
Secs. 2-187--2-195. Reserved.
ARTICLE VI. ADMINISTRATIVE CODE*
DIVISION 1. GENERALLY
Secs. 2-196--2-215. Reserved.
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* Charter References: Administrative code, §§ 14i, 14j.
Cross References: Purchasing procedures and policies, § 2-426 et seq.; personnel, pensions and retirement, Ch. 11.
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DIVISION 2.
DEPARTMENTS AND DIVISIONS*
Subdivision A. Generally
Sec. 2-216. Established, scope.
The administrative code in this article is established in accordance with the provisions of section 14i of the Charter and covers all departments, divisions, boards and commissions under the jurisdiction of the City Manager.
(Code 1977, § 3:101.1; Ord. of 5-6-96(1); Ord of 01-16-06)
Sec. 2-217. Composition, department heads.
The administrative service of the City shall consist of the following departments and divisions and the department/division heads shall be known by the titles as shown below.
|
Department/Division |
Department/Division Heads |
(1) |
City Manager’s Office |
City Manager |
(2) |
Administrative Department |
City Manager |
(3) |
Assessing Department |
City Manager |
(4) |
Code Enforcement Division |
City Manager |
(5) |
Legal Division |
City Manager |
(6) |
Treasurer |
City Manager |
(7) |
City Clerk and Records Department |
City Clerk |
(8) |
Finance Department |
Finance Director |
(9) |
Tax Collection Division |
Finance Director |
(10) |
Fire Department |
Fire Chief |
(11) |
Planning Department |
City Planner |
(12) |
Community Services Department |
Community Services Director |
(13) |
Emergency Management Division |
Community Services Director |
(14) |
Health Division |
Community Services Director |
(15) |
Library Division |
Head Librarian |
(16) |
Recreation and Parks Division |
Community Services Director |
(17) |
Welfare Division |
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