BERLIN INDUSTRIAL DEVELOPMENT PARK AUTHORITY
Board Meeting
Tuesday, June 19, 2007
DRAFT - WILL BE VOTED ON AT THE 7/17/07 MEETING
BIDPA MEMBERS STAFF
Dick Huot, Chair Pamela Laflamme, City Planner
Paul Lozier Patrick MacQueen, City Manager
Terry Block
Andre Duchesne Norm Charest, Economic Development Director
Jerry Dumoulin
Mike Caron City Councilor, Diana Nelson
Members Excused: Don Huot
Members Absent: Liz Ward
Others present: None
The board meeting began at 6:00 P.M
Minutes:
Mr. Dumoulin should have been excused for the May meeting. With the noted correction, Mr. Dumoulin made a motion to accept the minutes for April and May meetings, seconded by Mr. Lozier, all voted in favor.
Financial Report:
Mr. Dumoulin reviewed the financial reports for May and June. Mr. Dumoulin noted that we have had the PSNH donation for awhile. Mr. Block asked for a clarification on the encumbrance item; Mr. Dumoulin noted that it was a correction from the finance department.
Mr. Lozier made a motion to accept the financial report, seconded by Mr. Duchesne, all voted in favor.
Economic Development Director's Report:
Mr. Charest asked for any questions. Mr. Lozier asked about the DSL issue for the industrial park and wondered if there could be a crossing from the NH Community Technical College. Mr. Charest has explored this with Time Warner and is still looking for a solution. There was a brief discussion about how this could be handled and whether there was any value to dealing with Verizon as well about the possibility of T1 and T3 lines into the industrial park.
Mr. Block made a motion to accept the report, Mr. Duchesne seconded the motion, all voted in favor.
Sale of Lot #7 - Al McLain:
Mr. McLain spoke to the board regarding his new company which is tentatively named Green Nova. This company is working on its paperwork and financing. The sale of this land will be directly to the new company, so the sale is on hold until the company is ready. The company has hired HE Bergeron Engineers to do all the survey, wetlands, and site work. The plan is to have the permit applications to the state by August. The first phase is looking at the hiring of 30-35 employees. There was a discussion about the actual workings of the project and what the building design will look like. Chair Huot asked Ms. Laflamme if there was a possibility of BIDPA participating in the Site Plan Review process with the Planning Board. Mr. MacQueen suggested asking the company to meet with BIDPA prior to meeting
with the Planning Board so that both entities could go to the Planning Board with a unified position.
Mr. McLain would like to keep an option on the property for nine more months.
Mr. Dumoulin made a motion to extend an option with Mr. McLain until May 1, 2008. Mr. Dumoulin noted that he wanted to keep the right-of-way language in the agreement and there was a brief discussion about whether this had already been agreed to, which was decided had indeed been done. Mr. Lozier seconded the motion. All members voted in favor.
MIP Building Update:
Sign for Maynesboro Industrial Park - Ms. Laflamme reviewed the three sign proposals with the board. There was discussion about the costs of the sign and park maintenance fees - or lack thereof. Mr. Block indicated that he liked the proposal from Jackson Signsmith; however he liked the first proposal from them that showed vertical lines on the sign. There was a discussion about the pros and the cons of each sign and the presentation of the park.
Mr. Block made a motion to hire Jackson Signsmith to construct a sign for the park, seconded by Mr. Caron. The board asked that the sign be constructed out of durable, weatherproof material as stated in the proposal. All voted in favor.
Heating Solution for Isaacson Steel - Moe Aubut from Isaacson Steel was present at the meeting to discuss the heating solution for their portion of the building. The board listened to Mr. Charest explain the various systems looked at for the building and the determination is that radiant heat is best for the building. An estimate for a brand new complex system that will have five units of radiant heat that can be dually controlled is approximately $25,000. There was a discussion about the cost sharing for the heating system. Mr. Charest has had a discussion with ISI about the breakdown of costs for the heating system. There needs to be a one-third deposit, which ISI is proposing BIDPA pay. The project has been sent out for proposals and those proposals came back with no satisfactory solution. Mr.
MacQueen has suggested that ISI pay for the system and that BIDPA will reimburse ISI for one third of the cost. The efficiency difference between this system and the new system is about one third of the cost to operate the old system.
Mr. Dumoulin stated he thought the proposal was fair. Mr. Aubut spoke about the heating system that has been in the building for years and the fact that the equipment that used to operate would keep the building warm. The existing furnaces were already not enough to heat the building, but were not noticed until the equipment changed between the businesses.
Mr. Caron made a motion to reimburse Isaacson Steel for one third the cost of the installation of radiant heat in the ISI half of the MIP building, Mr. Lozier seconded the motion, Mr. Block recused himself from the vote as an employee of ISI, the rest of the board voted in favor.
Industrial Park Road Discussion & Request:
Mr. Huot presented to the board the request from Alan McLain's new company to close a portion of Industrial Park Drive that is located near his property to allow for ease of crossing between his properties on either side of the street. This is a preliminary request for the closure and will not need to be addressed until further into the project. This would have to go to the City Council for final approvals when necessary.
Industrial Park Expansion Update:
This discussion will take place in non-public.
Other - Board Membership:
The terms of three members are expiring in July. Chair Huot, Elizabeth Ward, and Andre Duchesne are up for re-appointment. All members should send letters to the Mayor if they are interested in continuing.
Other - Mowing in the Maynesboro Industrial Park:
Mr. Charest indicated that Eric Kaminsky at the airport is interested in mowing for BIDPA again this summer. The board stated they would like to see him do the work again this year.
Other - Mowing at the Maynesboro Industrial Building:
Mr. Charest shared with the board that in the ISI lease there is a clause for maintenance in which ISI would pay for the maintenance and BIDPA would be responsible for billing the other tenants in the building their portion of the costs. Mr. Charest has received the first bill and is wondering how we handle the billing. Mr. Dumoulin has asked whether it was part of the other tenant's leases. Mr. MacQueen indicated the leases stated that maintenance costs are billable costs to the tenants, except for the DMV lease. Mr. Charest will speak with DMV about the possibility of paying?
Other - Route 110 Land:
Mr. Charest indicated that there seems to be no further interest in this land for the subdivision of the proposal for forty acres.
Member Comments:
There were no member or public comments.
Mr. Lozier made a motion to ratify the change in the Sabbow purchase and sales agreement as discussed at the May meeting to allow the repurchase time frame to be increased from two years to three years. Mr. Caron seconded the motion and the board voted in favor.
Non- Public:
Mr. Block seconded by Mr. Caron to enter into non-public session, per 91-A:3, II(d) Land Matter. A roll call was taken of the board members, all voting in favor.
Mr. Dumoulin made a motion to enter back into public session, Mr. Duchesne seconded the motion, and a roll call was taken with all members voting favor.
Mr. Dumoulin, seconded by Mr. Caron made a motion to seal the minutes of the non-public session until such a time that the information is no longer needed to be non-public. All members voted in favor.
Adjournment:
Mr. Block made a motion to adjourn the meeting at 7:50 PM, seconded by Mr. Lozier, all voted in favor.
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