BERLIN INDUSTRIAL DEVELOPMENT PARK AUTHORITY
Board Meeting
Tuesday, October 16, 2007
BIDPA MEMBERS STAFF
Dick Huot, Chair Pamela Laflamme, City Planner
Jerry Dumoulin Patrick MacQueen, City Manager
Terry Block
Andre Duchesne Norm Charest, Economic Development Director
Mike Caron Diana Nelson, City Councilor
Paul Lozier
Members Excused: Don Huot, Elizabeth Penney
Members Absent: None
Others present: Roland Viens, Berlin Water Works
The board meeting began at 6:00 P.M
Addition to the agenda - Roland Viens, Berlin Water Works
Mr. Viens shared with the board that BWW has signed a contract with the Federal Prison to provide water for the project. BWW has a line that goes by the Maynesboro Industrial Park and they have determined that it is undersized for the project. They will bring the line across the BWW land, and along their current easement on East Milan Road where it already exists. The request from BWW is to bring an easement in line with where the proposed roadway will be located for the realignment project that has been suggested by NHDOT, which is along BIDPA's property. BWW has met with NHDOT and the indication is that this is amenable to them. Board members agreed that conceptually they were okay with the proposal, but would like a bit more information from NHDOT and time to review the property with Sabbow as the potential
owner for one of the parcels.
One board member indicated that it would also likely need to be reviewed by Council before any decision was made as well.
Mr. Viens will draft a letter of what BWW would need from BIDPA and City Council.
Mr. Caron asked that the letter be provided to the City Manager to review and that he bring it to City Council.
Mr. Block made a motion to grant an easement to BWW on Map 404 Parcel 32 subject to approval and review by the City Manager and City Council with the location to follow the existing utility line and the restoration of the property to be determined by the board at a later time. Mr. Caron seconded the motion and it was passed.
Minutes:
Mr. Block made a motion to accept the minutes for the September meeting, seconded by Mr. Caron, all voted in favor.
Financial Report:
Mr. Dumoulin reviewed the financial report for September expenditure and revenue reports. The balance sheet indicated that there is a positive cash position. Mr. Dumoulin answered questions from the board and indicated that he has been meeting with Ms. Shallow, the City Comptroller. The reports are still preliminary until the auditor's finalize their reports.
Mr. Caron made a motion to accept the financial report for September, seconded by Mr. Lozier; all voted in favor.
Economic Development Director's Report & Maynesboro Industrial Building Update:
Mr. Charest asked for any questions. Chair Huot asked Mr. Charest about the electrical situation at the DMV office in the Maynesboro building. Mr. Charest explained to the board that the DMV has made many electrical adjustments and has requested more outlets. Mr. Charest went up to the building with Ray's Electric for an estimate for the work, which is $755.00. Mr. Charest asked if the board felt this was a responsibility of the board or of the tenant. Mr. Block asked about our lease with DMV and asked that we check it to be certain what our responsibility actually is. Mr. Dumoulin asked Mr. MacQueen to review the lease and if it is our responsibility, then the board should take care of it, if not, the tenant should.
Mr. Dumoulin made a motion to repair and add outlets if it is found that this is our responsibility as proposed by Ray's Electric. The motion was seconded by Mr. Duchesne and the board voted in favor. (This was later clarified during the meeting by Mr. MacQueen who reviewed the lease and determined it not to be BIDPA's responsibility. It was asked that Mr. Charest share this information with DMV as well as the estimate as drawn up by Ray's Electric.)
Mr. Charest shared with the board the status of the sprinkler issue at the Maynesboro building. He reviewed the report and then explained that as of late, he has trouble getting in touch with Eastern Sprinkler. Apparently at this time, the alarms in the building do not work, but the alarm to the fire station is in operation. Mr. Charest is still trying to determine how to take care of the problem with Eastern Sprinkler.
The internet issue at the park has changed with Guitabec not wanting to participate. The costs are no longer feasible for the other tenants, so this project is no longer viable for BIDPA or the tenants. Mr. Charest feels that this is no longer something we should be pursuing. Mr. Block indicated that he feels that broadband would be something considered standard in a new park and therefore at the small cost necessary to facilitate providing access to the existing tenants, he would support spending the money regardless of Guitabec's participation. He also indicated he supported BIDPA subsidizing the share that would have been paid by Guitabec.
Mr. Charest indicated that BIDPA would be paying Time Warner directly for the monthly service costs and billing the tenants on a quarterly basis. He indicated he would be applying for a grant from DRED to cover half of the costs of installation and equipment. He felt we would not have a problem obtaining the grant.
Mr. Block made a motion to move forward with project, with BIDPA absorbing the share that Guitabec would have taken care of, providing we receive the grant from DRED, and recognizing all previous motions related to this issue (see September minutes). Mr. Dumoulin seconded the motion and the board voted in favor.
Mr. Block made a motion to accept the Economic Director's report, this was seconded by Mr. Duchesne, and the board voted in favor.
Route 110 Property Update:
Chair Huot quickly reviewed the history of the property and focused on the recent letter from Capital Appraisal. There was a brief review of the March meeting minutes regarding the board's vote to sell the property to Charles Isaacson for $4300.00 per acre. There was discussion about whether the board would still sell the property for the same price; the board determined indeed it wanted to sell the property for the appraised value determined earlier this year. Mr. Caron noted if CI was no longer interested then the board should focus on selling the property as a whole piece.
Mr. Dumoulin made a motion to sell the property at $4300.00 per acre, seconded by Mr. Lozier, the board voted in favor with the exception of Mr. Block, who recused himself.
Board Member Resignation:
Chair Huot shared with the board that Elizabeth Penney is resigning from the board due to personal reasons.
Other:
Signage - The board discussed the Industrial Park sign and asked if the sign work had begun. Ms. Laflamme let the board know the construction has not yet started. There was a brief discussion about the details and it was determined that the details could be reviewed and taken care of by Ms. Laflamme with the assistance of Mr. Block.
Woodstone - Ms. Laflamme invited the board to the November Planning Board meeting to hear the application from Woodstone regarding their property and site plans.
There was also a discussion regarding the easement location as Woodstone has indicated that It would like the size of the easement reduced to better accommodate the use the of the parcel as they envision their layout. Mr. Block shared concerns with the board regarding that easement on the existing VeryFine parcel and constraints that it might pose. There were questions about exactly what Woodstone really needed for an easement and that it was difficult to discuss as plans have not been presented to the board.
Ms. Laflamme also shared with the board that Woodstone apparently will be asking the City to allow for part of the road to be discontinued. Until the board sees plans, these discussions were deemed premature.
Public Comments: None
Non- Public: None
Member Comments: None
Adjournment:
Mr. Caron made a motion to adjourn the meeting at 8:00 PM, seconded by Mr. Duchesne, all voted in favor.
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